WIDECOMBE PARISH COUNCIL
Clerk – Mrs Suzanna Hughes LL.B (Hons)
16 Westwood Cleave, Ogwell, Newton Abbot.TQ12 6YE
Telephone: 01626 330311 Email: suzanna.hughes21@gmail.com
To:
Councillors Newbolt-Young, Booty, Lewis, Morley, Nosworthy, Routley, Tame, Tempest & Wallace
You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL to be held on THURSDAY 3rd MAY 2012 at 7.30pm in Church House, Widecombe-in-the-Moor.
Please note: The meeting will be preceded by the Annual Walkabout of the village which will commence at 6.45pm from Church House.
Also invited:
District Councillor Jeffery, County Councillor Gribble and Community Police Officers.
Members of the press and public are welcome.
Suzanna Hughes
Clerk to the Parish Council
Agenda
OPEN FORUM
The public and members of the Parish Council are invited to comment on items on the agenda or any other matter they feel should be brought to the attention of the Parish Council
(Limited to 15 minutes).
1. ELECTION OF OFFICERS
(a) Chairman
(b) Vice-Chairman
(c) Other delegates
2. CHAIRMAN’S DECLARATIONS OF ACCEPTANCE OF OFFICE
3. CHAIRMAN’S ALLOWANCE
To approve the Chairman’s allowance of £100 per annum.
4. APOLOGIES FOR ABSENCE
5. DECLARATIONS OF INTEREST
Members are reminded of their responsibility to continually update their Notice of Registerable Interests and invited
to state whether they have a personal or prejudicial interest in any matter to be discussed during this meeting.
6. RATIFICATION OF MINUTES
To approve and sign the minutes of the Parish Council meeting held on 5th April 2012
7. POLICE REPORT
8. COUNTY COUNCILLOR’S REPORT
9. DISTRICT COUNCILLOR’S REPORT
10. DELEGATES REPORTS
11. FINANCE
(a) Payments for approval:
ï§ Cheque no 000763 – Clerk’s salary and disbursements – £221.90
ï§ Cheque no 000764 – Paul Edworthy – £1,950
ï§ Cheque no 000765 – Cllr Newbolt-Young (Refreshments for APM) – £33.99
ï§ Cheque no 000766 – DNPA (1 year’s rent of North Hall Field) – £15.00
(b) Receipts:
(i) Precept – to note receipt of first instalment of precept – £2.884.37 (including deduction for DALC membership)
(ii) TDC contribution to the cost of repairs to the car park boundary wall – £600.00
(c) Chairman’s Allowance
To approve the Chairman’s Allowance of £100
(d) Audit 2011/12
(i) To receive the End of Year Summary and Accounts and for councillors to respond and complete the Statement of Assurance in order that the papers can be sent for external Audit.
(ii) To confirm that this Council is confident that the internal audit arrangements provide excellent reassurance for the public that the financial systems are robust and fit for purpose and to continue with the appointment of Ken Abraham as the Internal Auditor to the Parish Council
(e) Insurance
To consider renewal quotation
12. MATTERS ARISING
(a) Walk-about inspection – to note items requiring action
(b) Widecombe Tithe Apportionments – to consider a request form the Devon Records Office for a copy of the transcripts for inclusion in the Devon-wide project.
13. PLANNING
(a) New applications/appeals
None
(b) Decisions
(i) 0107/12 – Erection of single storey lean-to extension, South Lake Cottage, Poundsgate
To note grant of conditional planning permission
14. CORRESPONDENCE
(a) Notification that the bounds of Ashburton will be ‘beaten’ over the weekend of 19/20 May as part of the Jubilee celebrations.
Other items for information only will be placed in the circulation folder
15. HIGHWAYS
(a) Maintenance/Pothole map
(b) To report on any other highways issues.
16. MATTERS OF INFORMATION AT THE DISCRETION OF THE CHAIRMAN
The next meeting of the Parish Council will be held on 14th June 2012