WIDECOMBE-IN-THE-MOOR PARISH COUNCIL
Clerk – Mrs Suzanna Hughes LL.B (Hons)
16 Westwood Cleave, Ogwell, Newton Abbot, TQ12 6YE
Telephone: 01626 330311 Email: suzanna.hughes21@gmail.com
To: Councillors J Bibby, Y Elliott, S Jones and S Zab
You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL in Leusdon Memorial Hall, Leusdon on THURSDAY 11 MAY 2023 at 7.30pm.
Suzanna Hughes
Clerk to the Parish Council
Agenda
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council and, in accordance with Section 83(a) of the Local Government Act 1972, to receive their properly executed Declaration of Acceptance of Office
2. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council and, in accordance with Section 83(a) of the Local Government Act1972, to receive their properly executed Declaration of Acceptance of Office
3. DECLARATION OF ACCEPTANCE OF OFFICE
To be signed by all members of the Council
4. APOLOGIES FOR ABSENCE
5. VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS
To receive applications for co-option to the remaining six seats
6. DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATION
All members to be reminded of their responsibility to complete a Register of Interests form and return it toTeignbridge District Council by 1 June 2023.
All members to be invited to state whether they have any interest in the items to be discussed during thismeeting in accordance with the Council’s Code of Conduct.
To consider any requests for dispensation (unforeseen requests for a Dispensation to be considered at this pointonly if there was no way a Councillor would have been aware of such before the meeting).
7. DELIVERY OF AGENDAS BY EMAIL
To obtain consent from all members to receive agendas via email
8. OPEN FORUM
Members of the public are invited to address the Council
9. MINUTES
(a) To approve and sign the minutes of the Annual Parish Meeting held on 2 March 2023
(b) To approve and sign the minutes of the Parish Council meeting held on 2 March 2023
10. ROLES AND RESPONSIBILITIES
To agree the roles and responsibilities of members
11. REVIEW OF PARISH COUNCIL GOVERNANCE DOCUMENTS
12. MEETING DATES
To agree frequency of meetings/meeting dates
13. REPORTS
To receive the following reports:
(a) County Councillor
(b) District Councillors
(c) DNPA Representatives
(d) Police
(e) Delegate Reports
14. PROJECTS & ESTATES
(a) Parish Field
(i) Grazing – to note that the tenant no longer requires the Field for grazing and that this will need to be readvertised
(b) Affordable Housing
To receive an update on the scheme
15. PLANNING/LOCAL LIAISON
(a) New planning applications/appeals:
(i) 0197/23 – Great Dunstone, Ponsworthy
Erection of agricultural storage barn with roof mounted photovoltaic panels and related cabling
(b) Planning Decisions/Withdrawals
(i) 0088/23 – Pink Cottage, Ponsworthy
Listed Building Consent – addition of chimney cowl to existing chimney pot to prevent further water ingress
To note that DNPA has granted Listed Building Consent
(ii) 0501/22 – Primms Cottage, Poundsgate
Replacement House and Studio
To note that DNPA has refused to grant planning permission
(iii) 0022/23 – Kings Cottage, Ponsworthy
Use as a residential dwellinghouse
To note that DNPA has issued a Certificate of Lawfulness
16. FINANCE & GOVERNANCE
(a) Payments
To receive and approve payments for approval:
- Clerk’s salary and disbursements (May and June) – £511.04
- HMRC (PAYE) – £177
- Sam Hall (felling of horse chestnut) – £672
- J Bibby (Padlock and bone meal plant food for Orchard) – £23.55
- Lee Accounting (SW) Ltd (internal audit of accounts) – £108
(b) Donation
To note that Widecombe Fair has donated £225 towards the Jubilee Orchard
(c) Insurance renewal
To consider a quotation from Community First for 2023-24
(d) Signatories
To review account signatories
(e) Audit 2022/23
(i) To receive and note the year end bank reconciliation
(ii) To receive and note the internal auditor’s report to agree that this Council is confidentthat the internal audit arrangements provided by Lee Accounting (South West) Ltd provides excellent reassurance for the public that the financial systems are robust and fit forpurpose and to continue with their appointment as the Internal Auditor to the Parish Council
(iii) To agree that this Council is exempt from a limited assurance review under s9 of the Local Audit(Smaller Authorities) Regulations 2015 and to sign the Certificate of Exemption
(iv) To complete and approve Section 1 of the Annual Return (Annual Governance Statement2022/23)
(v) To receive, approve and sign Section 2 of the Annual Return (Accounting Statements 2022/23)
17. HIGHWAYS
(a) To report any new highways issues not already reported to DCC
Potholes and other highways maintenance issues can be reported direct to DCC:
Online: https://www.devon.gov.uk/roadsandtransport/report-a-problem/
Telephone: 0345 155 1004
Email: customer@devon.gov.uk
18. CORRESPONDENCE
Members to be informed of all relevant correspondence not otherwise dealt with on the agenda
19. MEMBERS’ ITEMS FOR INFORMATION OR GENERAL DISCUSSION, FOR INCLUSION ON FUTURE AGENDAS AND/OR ITEMS REQUIRING URGENT ATTENTION
Members are reminded that they have not received the statutory notice of this business to be transacted and should therefore recognise that any decision made may be taken to be unlawful if challenged in the future
20. DATE OF NEXT MEETING